Restaurant in Montreal With a Private Room: Planning Checklist for Events

Restaurant
March 14, 2022 wq6sug (0) Comments

Booking a private room is easy once you know the steps. Use this checklist to compare restaurants and avoid surprises on the bill. For a general overview of private dining in the city, read best restaurants with a private room in Montreal.

1. Define your event

  • Number of guests (and a realistic maximum)
  • Date and a backup date
  • Budget per person, including tax and service
  • Style: seated dinner, cocktail reception or family-style sharing

2. Shortlist three restaurants

Choose a neighbourhood that is easy to reach for most guests. Downtown and areas near metro stations work best for groups coming from the suburbs, Laval or the South Shore. Check parking options or nearby paid lots for guests who drive.

3. Ask for a written proposal

Request the room capacity, minimum spend, set menu options, wine packages, deposit amount, cancellation policy and the exact service charge. Compare the total cost per person, not just the menu price.

4. Plan the menu

  • Collect allergies and dietary needs at least a week before.
  • Offer a choice of two or three mains to speed up service.
  • Decide on drinks: open bar, drink tickets or wine pairing.

5. Confirm the details

  • Final guest count (usually 48 to 72 hours before)
  • Arrival time, speeches and cake service (some restaurants charge a cake fee)
  • Audio-visual needs, decorations and accessibility
  • Payment: one bill or separate bills

Popular occasions

Birthdays, office holiday parties, rehearsal dinners, baby showers, graduation dinners and client entertainment are the most common private events in Montreal restaurants. December books up fastest, so plan early.